Our campground may be closed for the winter, but wedding planning season is wide open. If you’re recently engaged (or finally ready to lock in the details), January is one of the best times to start planning your wedding at Chestnut Ridge Campground—especially if you’re dreaming of a warm-weather celebration in The Barn during camping season.
This guide will walk you through a simple wedding planning timeline, the “book first” priorities, and a few practical tips that make barn weddings feel effortless and unforgettable.
Why January is the perfect time to start planning
- More date options: Popular weekends go quickly once spring hits.
- Vendor availability: Photographers, DJs, caterers, and rentals book up early for peak season.
- Less stress: Starting now gives you time to plan details without rushing.
If you haven’t yet, start here: learn about weddings at the Barn at Chestnut Ridge Campground and then contact us to check availability.
A simple (realistic) wedding planning timeline
Every couple plans differently—so use this as a flexible roadmap. If you want a more detailed checklist, The Knot has a helpful planning countdown here: 12-month wedding planning timeline.
12–10 months out: Lock in the big decisions
- Choose your date: Think season, weather, and guest travel.
- Book your venue: Reserve your Barn wedding date early.
- Set your budget + guest count: These two decisions guide everything else.
- Book top vendors: Photographer, caterer, DJ/band, and officiant typically come first.
9–6 months out: Style, details, and guest experience
- Finalize your ceremony plan: Indoor/outdoor setup, seating, timing, and flow.
- Start your design plan: Colors, lighting, florals, tables, signage.
- Send save-the-dates: Especially if guests are traveling.
- Plan lodging + local recommendations: Build a simple “weekend guide” for guests.
5–3 months out: Confirm the plan
- Finalize menu + rentals: Confirm tables, chairs, linens, etc.
- Order décor items: Signs, guest book, favors, place cards.
- Plan your timeline: Ceremony start, photos, reception events, sunset moments.
8–4 weeks out: The “wrap-up” phase
- Send invitations: Many couples send invites about 6–8 weeks out.
- Confirm vendor arrival times: Share the day-of timeline with everyone.
- Do a final walkthrough: Decide on layout, rain plan, and key setup notes.
3 barn wedding tips that make everything easier
1) Plan your lighting early
Barn weddings shine with the right glow. Bistro lights, soft uplighting, candles (venue-approved), and a few statement pieces can transform the whole feel—without over-decorating.
2) Build a “weather-proof” ceremony plan
Even during the best months, weather can surprise you. Choose a primary ceremony location and a backup plan you’ll still love. If you’re planning an outdoor ceremony, consider shade, fans, water stations, and easy-to-walk paths.
3) Keep guest flow simple
The smoothest weddings are the ones where guests always know what to do next—ceremony → cocktails → dinner → dancing. Clear signage and a clean timeline go a long way.
Don’t forget the legal step (Ohio marriage license)
Requirements can vary by county, but in Ohio you typically apply through your local probate court, and licenses are generally valid for a limited window. The Ohio State Bar provides a helpful overview here: Ohio marriage laws and license basics.
Ready to plan your Chestnut Ridge wedding?
If you’re aiming for a wedding during camping season, now is the time to get your date on the calendar. Start by exploring our wedding details, then reach out to schedule a tour or request information.
FAQ
When should we book a Barn wedding date for camping season?
As early as you can—many couples begin reserving prime weekends 10–12 months out, especially for peak-season Saturdays.
Can we schedule a tour while the campground is closed?
In many cases, yes—limited tours may be available by appointment depending on weather and staffing. Contact us to see what’s possible.
Do you offer a rain plan?
Yes. Barn venues are popular because you can plan for a beautiful indoor reception and create a backup ceremony plan that still feels special.
Can wedding guests also camp onsite?
If your wedding falls during camping season, camping may be available for guests depending on site availability and reservation policies. Ask us what options are best for your group.
Next step: Send us a message with your preferred dates, estimated guest count, and your vision—rustic, elegant, casual, or somewhere in between.
